Senior Executive Assistant & Team Lead
Location: Malta
We're always on the lookout for talented, dedicated, passionate professionals who will thrive in our fast-paced, exciting and international environment.
If you enjoy being a part of a team, yet know how to shine on your own, if you are inspired by the thought of helping to provide a NextGen service used by leading online businesses worldwide — you'll fit right in at Credorax.
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Description
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the Managing Director and the Executive Team. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative and executive support tasks with professionalism and discretion. Additionally, this role will involve managing the Office Admin team to ensure smooth operations within the office.
Main Responsibilities
- Executive Support: Provide high-level administrative support to the Managing Director and Executive Team, including managing calendars, scheduling meetings, and making travel arrangements. Including managing the Corporate Calendar for Board & Committee meetings.
- Communication: Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing communications, responding to inquiries, and drafting correspondence on behalf of the executives.
- Office Administration: Manage the Office Admin team, including overseeing daily operations, assigning tasks, and providing guidance and support as needed. Ensure that office procedures are followed and that administrative tasks are completed efficiently. Manage and update Travel Insurance as per company requirements. Act as a back-up for the Office Manager.
- Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Information Management: Maintain accurate and up-to-date files, records, and databases. Organize and prioritize incoming information and legal documents, ensuring timely review, signature, and action by the executives.
- Project Support: Assist with special projects and initiatives as assigned by the Managing Director and Executive Team. Coordinate project timelines, resources, and deliverables to ensure successful completion.
- Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality in all interactions and communications.
- Relationship Building: Cultivate positive relationships with internal and external stakeholders, including staff, clients, vendors, and partners. Represent the executives professionally in all interactions.
- Event Planning: Oversee, plan and coordinate corporate events, off-site meetings, and other activities as they arise. Manage logistics, vendor relationships, and budgets to ensure seamless execution.